Project Connect and Bid Write have joined forces to develop useful tips for organisations looking to bid and buy better.
1. Meet the Decision Makers. Organise a meeting with the key decision makers prior to the RFT being issued.
2. Influence Specifications. Try to influence the technical specifications of the work in your favour prior to the RFT being issued.
3. Provide Ideas/Improvement Suggestions. Once you have an idea of the work scope, provide some good ideas/ improvement suggestions to the key decision makers.
4. Invite the Suppliers. Invite buyers to inspect your premises/systems prior to the RFT being issued.
5. Previous Information. Did you bid for this contract last time? If so, can you get access to as much information as you can from that bid, even if it was some years ago, to see if anything might be of use?
6. The Incumbent. Who is the incumbent and do you know for sure what type of job they are doing?
7. Your Competition. Never underestimate what others can do and how they might knock you off your perch if you are the incumbent.
8. Key Partner(s). Team with potential partner(s) to give your competitive strategy a stronger punch and overcome potential winning strategies from your competitors.
9. Key Subcontractors/Suppliers. Develop relationships and lock in the support of any key subcontractors or suppliers before your competition does.
10. Tender Guidelines. Familiarise yourself with the tendering guidelines of the organisation you are bidding to.
11. Standard Contract. Familiarise yourself with the standard terms and conditions of contract of the organisation you are bidding to.
12. Other Information. Is there any other information that you can start to gather or update now prior to the bid coming out? This might include technical data/specs, updated client testimonial letters from your other